SPM Group Ltd, including Investing in Ethnicity, The Ethnicity Awards, The British LGBT Awards and other inclusion projects and brands within the organisation (collectively referred to as “we,” “our,” or “us”) are committed to protecting and respecting your privacy. This statement outlines how we handle and process your personal data in accordance with the UK General Data Protection Regulation (UK GDPR).

Data Controller

SPM Group Ltd is the data controller for the personal data collected via this website. Our contact details are:

• Address: 142-143 Parrock Street, Gravesend, Kent DA12 1EY 
• Email: info@spmgroup.net
• Phone: +44 20 7258 1777

Data We Collect

We may collect and process the following data about you:

• Personal Identification Information: Name, address, job title, organisation, email address, phone number.
• Technical Data: IP address, browser type, time zone settings, browser plug-in types, operating system, and platform.
• Usage Data: Information about how you use our website, products, and services.
• Marketing and Communications Data: Your preferences in receiving marketing from us and your communication preferences.

How We Use Your Data

We use your data in the following ways:

• To provide and manage our services: Including customer support and improving our services.
• Registration and Communication: To manage event registrations, send confirmation emails, updates, and reminders.
• Event Logistics: To organize event logistics such as seating arrangements, catering, and accessibility accommodations.
• Feedback and Improvement: To collect feedback post-event to improve future events and services.
• Membership Applications: To process your application, verify your identity, and assess eligibility.
• Member Communication: To provide you with membership benefits, newsletters, updates, and exclusive offers.
• Renewals and Payments: To manage membership renewals, process payments, and send reminders.
• To manage our relationship with you: Notifying you about changes to our terms or privacy policy and other inclusion projects, events and information that may be of interest.
• To administer and protect our business and website: Troubleshooting, data analysis, testing, system maintenance, and support.
• To deliver relevant content and advertisements: Including analyzing data to improve our marketing strategy.

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Performance of a contract: Processing is necessary for the performance of a contract with you.
• Consent: Where you have given consent to the processing of your personal data for specific purposes.
• Legitimate interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. This includes improving our events and services and maintaining effective membership relations.
• Compliance with a legal obligation: Processing is necessary for compliance with a legal obligation.

Data Sharing

We may share your personal data with:

• Subsidiaries: Investing in Ethnicity.
• Brand Teams: The Ethnicity Awards, The British LGBT Awards
• Service Providers: Third parties who provide services on our behalf, such as event venues, caterers, and IT service providers.
• Partners and Sponsors: For events, we may share your data with event partners and sponsors, but only with your consent.
• Consultants: For events and projects, we may work with third party consultants or freelancers to deliver content.
• Professional advisers: Including lawyers, bankers, auditors, and insurers.
• Regulators and other authorities: Who require reporting of processing activities in certain circumstances.

Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. We also limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Your Rights

Under the UK GDPR, you have the following rights:

• Right to access: You have the right to request copies of your personal data.
• Right to rectification: You have the right to request correction of any inaccurate or incomplete data we hold about you.
• Right to erasure: You have the right to request that we delete your personal data.
• Right to restrict processing: You have the right to request that we restrict the processing of your personal data.
• Right to data portability: You have the right to request the transfer of your personal data to another organization.
• Right to object: You have the right to object to our processing of your personal data.

Changes to This Privacy Statement

We may update this privacy statement from time to time. Any changes we make will be posted on this page, and where appropriate, notified to you by email.

Contact Us

If you have any questions about this privacy statement or our data protection practices, please contact us at:

• Email: info@spmgroup.net
• Address: 142-143 Parrock Street, Gravesend, Kent DA12 1EY 

This statement was last updated on 23 July 2024.

By visiting our website and using our services, you agree to the terms outlined in this GDPR privacy statement. Thank you for trusting us with your personal data.